City Secretary
Office of the City Secretary
The City Secretary is responsible for maintaining the official records of the City of Helotes. The Secretary prepares meeting agendas, records City Council and Municipal Board meeting minutes, and publishes legal notices relating to public hearings and other official city business.
The City Secretary attends all City Council meetings and assists the Mayor and Council Members as needed.
The City Secretary also oversees city elections. The Secretary coordinates with the Bexar County Elections Administrator, ensures the election results are canvassed, and arranges the swearing-in of newly elected Council Members.
Board/Commission Applications
The City Secretary accepts applications from residents who are interested in participating on a municipal board or commission. If you reside within the corporate city limits of Helotes, and are interested in serving your community, fill out the Board/Commission Application.
Conflict of Interest
Local Government Code, Chapter 171
In accordance with Chapter 171 of the Local Government Code (and part of the City’s Ethics Ordinance), a public official must file a conflict of interest affidavit and/or abstention from voting with the City Secretary. Required retention of Conflict of Interest of Affidavits is five years after leaving the position for which the affidavit was filed.
Affidavit of Abstention from Voting
Local Government Code, Chapter 176
Disclosure statements and questionnaires are filed with the City Secretary when a local government officer becomes aware of facts that require the officer to file either of these forms as defined in Chapter 176 of the Local Government Code. The CIS and CIQ forms were created by the Texas Ethics Commission. Both forms are accessible on the Texas Ethics Commission website or by using the direct links below:
Form CIS – Local Government Officer Conflicts Disclosure Statement
Form CIQ – Conflict of Interest Questionnaire
Compliance is the responsibility of each officer and vendor who is subject to the requirements of Chapter 176 of the Local Government Code. Should you have questions concerning this matter, please consult your own legal counsel or contact the Texas Ethics Commission.
Local Government Code Section 176.009 states that a local governmental entity that maintains a website shall provide access to the statements and questionnaires on its website. As filed, conflict of interest documents will be listed below. Required retention of CIS and CIQ forms is three years from the date filed.
