Proclamations

Proclamation Criteria

The City of Helotes is pleased to accept requests for Proclamations to recognize individuals, organizations, and events that make Helotes unique. The goal of a Proclamation is to honor, celebrate, or create awareness of a special milestone, cause, or significant issue. They should generally be related to a community benefit, organization, or City of Helotes operation. Proclamations are issued by the Mayor and are ceremonial. The Proclamation does not carry any legislative or legal value. A Proclamation can be issued for the following occasions:

• Anniversary of a Helotes-based church or pastor (5 years, 10 years, 15 years, etc.).
• Significant events or anniversaries of a Helotes-based institution, business, or organization.
• Significant contributions to society by a Helotes resident or a Helotes-based institution, business, or organization.
• Distinguished service awards honoring Eagle Scout achievements, heroism, and retirement – Individuals must have been employed in Helotes with their current employer for 10 years or more.
• Recognition of an organization’s event or special action (Child Safety Month, Payroll Week, Spay-Neuter Awareness Week, etc.)
• Recognition of prolific artists that have impacted Helotes (i.e. Living Legend in Helotes).

Procedure for Proclamation Requests

The City receives multiple requests annually to present new and recurring Proclamations. As such, formal presentations of Proclamations at City Council meetings are limited. The following guidelines have been established to ensure all requests can be appropriately considered and reviewed in advance.

• All Proclamations must be submitted at least 30 days before the preferred issue date to allow for the approval process and production of the document itself.
• Proclamations are not automatically renewed each year. A Proclamation that may occur every year must be requested annually. If the request is for a repeat of a previous Proclamation, a copy of that document should be included with the request.
• Each Proclamation request must come from a Helotes resident and/or organization. This includes requests from national, international, or out-of-state organizations – in such instances, a local chapter or office should be associated with the request.
• Proclamations must not take sides in matters of political, ideological, or religious controversy or individual convictions. The City will not recognize any group whose policies or aims advocate violence or hatred.
• Proclamations are not indicative of the Mayor’s and/or City’s support of any individual, issue, project, event, or endorsement.
• The Mayor and/or City Staff reserves the right to approve or decline the production of a Proclamation request and to edit any drafted material for final wording.

Submit a Proclamation Request

Requests will be reviewed by City Staff, after which a Staff member will provide notification of how the Proclamation will be presented. To assist Staff, a one-page draft Proclamation must be included with your request and should include 4-6 “Whereas” statements. “Whereas” statements tell the story of the Proclamation and build up the case for why the occasion should be recognized. View a Proclamation example.

Please click the button below to submit a Proclamation request for consideration.